Vehicle Checks and Due Date Management

Vehicle walk around checks are mandatory by law in Ireland and expected to become mandatory in the UK by 2018.

For a large number of companies this currently involves either completing paper forms or using non integrated mobile applications.

With this in mind, we have created a new feature, Vehicle Check, which is fully integrated with Velocity.

Part of this new features lets you capture due dates related to each vehicle such as insurance renewals, services, tax renewals, etc and set reminders to allow you to manage your fleet quickly and effectively with ease.

To achieve this, your drivers require a mobile app which allows them to record and provide evidence of the condition of their vehicle, through a survey.

On submission of a completed survey the details will be made available on Velocity immediately.


Introduction

Introduction

Velocity now contains a new option for Vehicle Check!

Manage Fleet – Add, Edit and Remove your Drivers and Vehicles
Reports – Generate reports based on existing Vehicle Check submissions
Manage Questions – Allows you to change question sets per vehicle
How It Works – A step by step set up guide
Due Dates Dashboard - Set reminders for vehicle insurance, tax, service and due dates
Dashboard – Displays the last 15 days worth of reports in an easy to read format
Alerts – Set up SMS/Email alerts to notify you when a fail is recorded


Manage Questions

Manage Questions

Manage Questions gives you complete control over the question sets your drivers complete for each vehicle type, allowing you to add or remove questions to improve compliance.


Due Dates Dashboard

Due Dates Dashboard

The Due Dates Dashboard allows you to see all upcoming vehicle related dates.

Each date is colour coded to make it easy to read and you can also apply alert reminders.


Vehicle Check Dashboard

Vehicle Check Dashboard

The Dashboard keeps a record of the last 15 days of reports in a table organised by vehicle and date.


Fails will be highlighted with a red play icon which you can investigate further and see any comments or photographs recorded by your driver.


Alerts

Alerts

You can receive alerts by email and/or SMS following a report being submitted containing faults.

These will be sent in real time meaning you will know of any potential issues or faults immediately and are able to act on them quickly and efficiently.


Mobile App

Mobile App

Velocity is linked directly to the Vehicle Check app.

Once you have set up your drivers on 'Manage Drivers' they will receive an email notification and be provided with the link to download the app.

Once installed, drivers will then be prompted to complete checks for the interior and exterior of the vehicle based on the question set assigned you assign to each vehicle.


Drivers are able to record comments and will also be given the option to upload photographic evidence for vehicle checks and any unexpected incidents that occur whilst on the road.

The completed survey will be uploaded directly to Velocity for you to review instantly.